Position Overview
We seeking a highly organized, detail-oriented Operations & Licensing Coordinator to support our expanding event schedule. This role is essential to our mission, handling licensing, medical compliance, and operational support for live MMA events in California, USA. The ideal candidate thrives in a fast-paced environment, manages multiple deadlines, and communicates clearly with internal and external stakeholders.
Key Responsibilities
Licensing & Compliance
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Process and review athlete and official license applications
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Verify medical documentation for compliance with regulations
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Track licensing status to ensure accuracy and completeness
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Maintain organized digital and physical records
Event Operations
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Coordinate and prepare materials for live MMA events
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Process event submissions and required documentation
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Assist with pre-event and post-event operational tasks
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Support event calendars, scheduling, and deadlines
Communication & Administration
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Respond to inbound emails and phone calls related to licensing, events, and general inquiries
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Coordinate calendars and deadlines with promoters, officials, and internal staff
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Ensure clear, professional communication and follow-ups for smooth operations
Qualifications & Skills
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Highly detail-oriented and organized
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Strong task management and follow-through
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Comfortable handling sensitive medical documents
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Excellent written and verbal communication skills
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Ability to manage multiple priorities and deadlines
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Professional phone and email etiquette
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Proficient in office software (email, calendars, document management tools)
Why Work With Us:
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Join a mission-driven organization that directly impacts athlete safety
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Work behind the scenes of live MMA events across California
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Play a key role in the growth and professionalism of amateur MMA
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Collaborate in a fast-paced, meaningful, and supportive work environment