Role Overview
We are seeking a high-performing Executive Assistant to provide direct, day-to-day support to the Chief Operating Officer (COO). This role is critical to the productivity and effectiveness of senior leadership and involves a broad range of administrative, operational, and project-based responsibilities.
As the Executive Assistant, you will manage complex schedules, coordinate travel and meetings, support content creation and presentations, and ensure seamless follow-through on priorities and initiatives. You are exceptionally detail-oriented, proactive, and able to anticipate needs before they are articulated. You bring structure to ambiguity, operate with urgency, and handle sensitive information with absolute discretion in a fast-paced, fully remote environment.
This role requires someone who can independently manage tasks and projects from conception through completion while maintaining strong communication with executives and cross-functional stakeholders.
Key Responsibilities
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Coordinate internal and external meetings for the COO and other senior leaders, including small and large group meetings across the organization
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Manage complex scheduling, calendars, and logistics across multiple time zones
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Prepare executives for meetings by creating agendas, coordinating speakers, developing briefing materials, and capturing follow-up notes
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Support content development by translating memos and conceptual ideas into slides, visuals, outlines, and other clear, digestible formats
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Plan and manage travel and offsites, balancing cost, time, and overall effectiveness
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Communicate effectively on behalf of the COO with key leaders, partners, and employees
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Manage the flow of information to ensure executive priorities and objectives are met
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Own and execute projects and tasks on behalf of the COO as needed
What We’re Looking For
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5+ years of experience as an Executive Assistant, ideally supporting senior leaders in a technology or high-growth company
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Highly proactive, self-starting, and able to operate effectively with minimal supervision
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Strong sense of ownership and deep commitment to the success of the executive and the organization
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Exceptional organizational skills, attention to detail, and project management capabilities
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Excellent written and verbal communication skills
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Technical fluency with modern productivity tools such as Slack, Notion, Google Workspace, and similar platforms
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Proven ability to build strong relationships and collaborate effectively in a fully remote environment
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Calm under pressure with a positive, solutions-oriented mindset